Club fees policy

The following process has been agreed by the committee with effect from November 2019;

Monthly payment of fees

  • Training fees include: all pool time, coaching, and lifeguard.
  • Fees need to be paid by standing order by the 7th of each month for each swimmer. The monthly payments still need to be paid during swim breaks. Payments are spread over a 12 month period.
  • Galas and competitions are usually subject to a small additional entry/registration charge. Payment is due on event entry (if payment has not been received by the deadline date the swimmer will not be enter)and once entry forms have been submitted formally to the gala host we are unable to provide refunds. There may also be a transport fee. The cost of travelling by hire coach to and from swimming venues for swimmers and spectators will be met by the individuals travelling on the coach. The cost may vary, and individuals will be advised of the cost relating to each trip taken.
  • Any members experiencing any difficulties with fees should contact the committee through the Club Chairperson in confidence; the club may be able to offer assistance in some cases.
  • Parents and/or swimmers are reminded via email we require at least 30 days notice if you wish to leave the club. This should be provided to the membership secretary; at [email protected] It is not sufficient to tell someone on poolside. Fees are due monthly and no refunds are given if you leave part way through a month.
  • Non paid fees may result in the swimmer being unable to swim until the payment is resolved. The Swim England membership department shall be informed should a member resign when still owing money or goods to the club.
  • Any request to increase, decrease or change days of swimming sessions by the swimmer must be email to the membership secretary. This will only be granted on the understanding that places are not held and may not be available to alter/change again in the future. You must await confirmation before making changes. The club requires a minimum of 30 days notice to decrease sessions.
  • Any rise in fee structure will be communicated via email by the committee.
  • Any fees not paid by 2 weeks after the due date will incur a penalty charge of 5p per day.
  • Any member’s fees is more than two months in arrears shall be deemed to have left the club.
  • Any member’s fees remains unpaid 30 days after the due date for payment may be suspended by the Committee from some or all Club activities until such payment is made.


Annual membership fee

  • Includes: Insurance, Swim England affiliation fees, Swim club manager fees, and general administration costs of club.
    Annual membership must be paid on joining the club and thereafter on the 1st of January each year.
  • Swimmers who leave the club throughout the year shall not be entitled to have any part of the annual membership fee returned.
  • If a swimmer owes any outstanding fees/payments to the club, their Swim England membership will not be renewed until all outstanding payments are cleared.


Cancellation of sessions

  • Although every effort will be made to ensure sessions run as planned, there may be times (due to an incident beyond our control) that the club may have to cancel a session. The committee will do its best to inform swimmers/parents of this as soon as possible via email.
  • Planned closures due to holidays or swimming commitments will be communicated in advance via email.
  • In the event of any session being cancelled, refunds will not be offered as often the club is still liable for some expenses. The club is unable to accommodate swimmers moving to another session when their usual session is cancelled. This is to ensure the safety and appropriate ability of swimmers in sessions.
  • Any sessions missed by the swimmer due to illness and holidays will not be refunded, however, any swimmer absent for a prolonged period (8 weeks or more) may email the committee chairperson at [email protected] for consideration of monthly fees suspension.