General Data Protection Regulation (GDPR) Policy

Dursley Dolphins Swimming Club processes personal data relating to Swimmers, Parents, Coaches, Volunteers and Committee members. We do this to assist in the running of the club and to provide a system of ensuring the welfare of all club members.

The personal data that we process may include, but may not be limited to, the following:

  • Data relating to your identity (including name, date of birth, gender, photographs, dependents, parental information, Ethnicity, Swim England membership number)
  • Contact details (home address, telephone numbers, email addresses, emergency contact details)
  • Medical information (details of doctor, medical conditions, medication, allergies)

    The collection of this information will benefit us by:

    •  Allowing for efficient communication of information regarding upcoming events, session changes, club policies and procedures to all members
    •  Registration of members with Swim England
    •  Allowing us to enter swimmers into competitions
    •  Ensuring coaching staff are fully informed about any medical conditions which could affect a member during training sessions

    Information that we collect will only be shared with the following organisations:

    • Swim England (formerly ASA) – Name, Address, Date of Birth, Telephone Number, Email Address, Ethnicity – to allow them to register you as a Swim England member, giving you access to licensed swimming events and Insurance. (See https://www.swimming.org/library/documents/147/download for more information)
    • Cotswold League – Name, Date of Birth, Swim England Membership number – to allow swimmers to compete in the Cotswold League Events
    • Host Clubs of Swim Meets – Name, Date of Birth, Swim England Membership number – to allow you to be entered into a licensed meet and ensure you meet the entry conditions

    We will not share any information about you with any other third parties without your consent unless the law allows or requires us to do so.

    Under the data protection legislation, you have the right to:

    • Object to processing of personal data that is likely to cause, or is causing, damage or distress
    • Prevent processing for the purpose of direct marketing
    • Object to decisions being taken by automated means
    • In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed
    • Claim compensation for damages caused by a breach of data protection legislation

    Details of the personal data held by the club can be checked by:

    • Logging into your account on SwimClubManager – the management system that the swimming club uses
    • Contacting the Club Membership Officer at membership@dursleydolphins.org.uk